+1 (345) 244-3683
cpo@gov.ky

FAQs

Once delivery of a product or service is completed, the Government will make payment provided there is a valid contract or commitment to purchase regardless of date. However, specific details of delivery dates and payment terms must be agreed upfront with the respective agencies.


In order to do business with the CIG, suppliers must:

  • Respond to procurements issued by the various ministries and departments in a timely fashion and as required in the solicitation; and
  • Comply with all applicable laws. 

Suppliers should do the following:

  • Create an account by completing the New Vendor Registration online.
  • Check the bidding opportunities regularly.

When responding to a solicitation, suppliers should:

  • Read the requirements, specifications, instructions and special and general conditions or provisions carefully.
  • Respond in accordance with the instructions.
  • If something is not clear, it is the supplier’s responsibility to ask questions of the contact person indicated in the solicitation.
     

Bids must be returned by the closing date and time indicated in the solicitation document. Any bids received after the deadline will not be considered. All bids are opened at the same time to ensure a fair and transparent process.

No. CIG has a decentralized contracting and procurement function with goods and services procured by public officers in the government ministries and departments.

The Central Procurement Office was established to:

  • develop a new Procurement Law and the follow-on regulations, policies and procedures;
  • establish a central procurement function with new standards, tools, and templates; and
  • Identify areas of savings potential and to pursue savings targets by setting up government-wide contracts in appropriate areas and using different procurement methods.

There are laws and regulations that the Cayman Islands Government has to follow when procuring goods and services. It is important that if you wish to contract with CIG that you are aware of the rules and regulations which govern the way we operate. 
Visit the CIG’s Central Procurement Office website at procure.gov.ky for a listing of all procurement laws, regulations, policy and guidance which govern the way in which public sector procurement is conducted.

This is to ensure openness and transparency, and to ensure that no supplier is given an unfair advantage over another.

The criteria will be stated in the solicitation documents.

Yes - You will be informed of the name of the successful bidder and feedback on your bid.

The CIG feedback process will:

  • help improve the supplier’s competitive performance through gaining a clearer understanding of government requirements;
  • provide surety that an open, fair and transparent process has been undertaken; and
  • help supplier’s plan and compete for their next procurement opportunity.

Advertising contracts above $100,000 is a requirement of the Cayman Islands Government. It was introduced via the procurement law and regulations to provide accessibility to public contracts to all suppliers.

The Central Procurement Office (CPO) has access to reports from IBISWorld which is a business intelligence firm providing industry market research and purchasing reports. Send an email to the CPO who will provide a report if available on your requirement.

Sustainable procurement does not need to cost more, and can often cost less.

The Sustainable Purchasing Leadership Council has an excellent worksheet for addressing challenges to leadership in Sustainable Purchasing at this website.

There are a number ways to do this including:

  • ask questions of the supplier, either through a questionnaire or by including questions in your approaches to market
  • verify environmental or social credentials, for example through certifications such as ecolabels 
  • set up reporting requirements through contracts.

Sustainable purchasing is a tool to help governments make positive changes that increase the efficiency of the buying process, and align their purchasing with their sustainability values and commitments.   It facilitates the measurement of progress on sustainability goals.

Yes, absolutely.  The Central Procurement Office through its electronic bidding service has measurable results of saving 240,000 sheets of paper as of Nov 2017 and that number is growing at an exponential rate.

Most of the time sustainable products meet the same quality specifications as their non-green counterparts and may actually provide superior performance.  In many product areas such as office paper, IT equipment, cleaning supplies, office furniture and appliances, the green market is well developed and products have long since proven themselves.

The market for sustainable products has exploded in the last decade with many product areas having all kinds of sustainable options allowing for competition in the marketplace.  An example is appliances with an ENERGY STAR certification where many brands and varieties of appliances with sustainable attributes are available.

There is sufficient time in the bidding process to address sustainability risks and opportunities that might apply to a products and services.  It does not take long to become familiar with common environmental certifications and other considerations such as avoiding toxins, reducing packaging or considering disposal requirements.

You can accept the tickets if the circumstances meet CIG’s general and accepted business practices and ethical standards. In other words, it is not extravagant or unduly frequent, a representative of the supplier is in attendance with you, and CIG is not currently negotiating with the supplier and the gift is not intended to influence a business decision.
Gifts and entertainment: You should not receive from or give any supplier, guest or business associate any gifts or entertainment, including meals, or other benefits if it is intended to unduly persuade or influence someone to make a business decision.
Decisions made on behalf of CIG must be free from personal influence. Accepting gifts and entertainment from suppliers, guests, business partners, or others can create a sense of obligation, or give the impression that an obligation has been created. For that reason, you must exercise great caution when you are offered any kind of a gift, promotional item, invitation to dinner or sporting event, or the like.

Ask the supplier to put their queries in writing to the Procurement Official (contact details will be included within the tender document). This will then be reviewed and if necessary a response will be provided to all suppliers.

We are committed to an accountable, ethical and transparent procurement process.
The Code outlines ethical standards in behaviour that public officials and suppliers must demonstrate when conducting procurement business with the CIG (See the Code of Conduct for Procurement for more information).

While the Central Procurement Office is responsible for the website that publishes the bidding opportunities, the individual ministries and departments upload their opportunities into the portal.

Bid opportunities are required to be advertised on the www.procure.gov.ky website and may also be advertised in a local newspaper. Under the Procurement Law & Regulations, the CIG is required to advertise bid opportunities when the expected value of the purchase is $100,000 OR MORE.

Yes. The awards are listed on the Past Opportunities link on the Central Procurement Office’s Bid Opportunities page.

The official site for opportunities with the Cayman Islands Government is Buying Opportunities and all procurement information is available to everyone as open data.