cpo@gov.ky

OVERVIEW wiz-icon1

5.3 Director of the Central Procurement Office (CPO)

The Director of the Central Procurement Office shall be responsible for -

(a) developing, implementing and carrying out the periodic review and recommendations for adjustment of policies and procedures for procurement to be used by all entities including requirements for business case preparation;

(b) Ensuring all procurement laws, regulations, policies and procedures are promoted, publicized and easily accessible to public servants, suppliers and the general public;

(c) developing and maintaining standard contract forms, bidding documents, business case templates and any other public procurement related documents to be used by all government entities;

(d) monitoring the operation of the public procurement process and compliance with this Law, procurement policies and procedures, and issuing guidance to entities, as required, in any form, including directives, guidelines, instructions, technical notes or manuals, with respect to the conduct of public procurement and the implementation of the Law, policies and procedures;

(e) developing and implementing a Code of Conduct, in consultation with the Chief Officer in the Ministry of Finance, for suppliers, procuring entities and all public officers engaged in procurement activities at all stages, such Code specifying standards of conduct, procedures and best practices;

(f) advising Chief Officers on the procurement of Major Projects;

(g) establishing and maintaining a common, accessible, electronic platform for use by all entities for the purpose of advertising and reporting results of all public procurement opportunities required;

(h) establishing and maintaining a contract performance monitoring database;

(i) conducting appropriate orientation, training and education for government officials, entity employees, suppliers and interested members of the public on the government’s procurement process;

(j) identifying opportunities and establishing government-wide contracts for commonly used goods and services where it can be demonstrated that there is potential for savings through bulk purchasing or consolidation of entity requirements;

(k) reviewing and advising on the use of the intranet and electronic procurement tools to reduce or replace manual procurement processes and maximize efficiency;

(l) co-ordinating and reporting post implementation reviews to demonstrate whether major projects have achieved the objectives of the business case and projects are completed within agreed financial and timeline commitments;

(m) compiling statistics on government-wide procurement and preparing an annual public report to be published in the Annual Public Procurement Report; and

(n) advising the Public Procurement Committee and entity procurement committees.